Accuracy First
Edge cases tested: split shifts, overnight boundaries, rounding to minutes, and weekly rollovers. We explain the math under the tool so you can verify it.
About This Time Card Calculator
A fast, accurate way to total hours, handle overtime, and print clean timesheets—right in your browser.
What makes this site different
- Shift flexibility: Add unlimited in/out pairs per day, plus unpaid breaks.
- Overnight support: Easily mark a shift that ends after midnight.
- Overtime logic: Choose a weekly threshold (e.g., 40 hours) and we split regular vs OT automatically.
- Pay estimator: Enter hourly rate to estimate gross pay (OT defaults to 1.5×).
- Exports: Print a professional sheet or export CSV for payroll.
Private by Design
All time math runs in your browser. No login, no upload of your times. Your entries stay on your device unless you export or print.
Built for Speed
Clean UI, keyboard-friendly fields, and strong contrast so you can finish a week’s timesheet in minutes.
How the calculation works (in plain English)
- Convert each in/out time to minutes since midnight.
- Subtract unpaid break minutes for that shift/day.
- Sum minutes across all shifts for the day; divide by 60 for hours.
- Sum all days for the week; compare to OT threshold; split the excess as overtime.
- Estimate pay = regular_hours × rate + overtime_hours × (rate × 1.5).
If your workplace uses a different OT multiplier or daily overtime, adjust your numbers accordingly.
Real-world examples
- Split shift: 8:00–12:00 and 16:00–20:00 with 30 min break → totals both blocks minus break.
- Overnight: 22:00–06:00 (overnight on) → hours count to the same workday.
- Short vs long breaks: Use “break minutes” for short unpaid breaks; add a separate in/out pair for a long lunch.
FAQ
- Is this official payroll?
- No. It’s an estimator and time calculator. Always check with your employer’s system.
- Can I save entries?
- Use your browser’s print to PDF, export CSV, or copy the summary. Some browsers remember form values locally.
- Can you add daily overtime or double-time?
- Send your request to everydayroyalties@gmail.com. We prioritize widely used rules.
Calculation details & rounding
By default we total minutes precisely and show hours to two decimals. You can adapt the results to your workplace’s rounding policy:
- Exact minutes (default): No rounding; most accurate for pay estimates.
- Nearest 5/6/10/15 minutes: Some workplaces round at the shift or day level. If you must round, perform rounding after subtracting unpaid breaks.
- Banker’s vs half‑up: We generally use standard half‑up for display; official payroll systems may differ.
Overtime configurations (what’s supported)
- Weekly overtime threshold: Choose when OT begins (e.g., 40 hrs/wk). We split regular vs OT totals automatically.
- Daily overtime (note): Some regions use daily OT (e.g., after 8 hours/day). If your workplace follows daily OT or double‑time rules, you can still use the calculator for total hours and then apply your daily OT externally.
- OT multipliers: Our pay estimate assumes 1.5× for OT. If yours differs, multiply OT hours by your actual rate.
CSV export schema
The CSV download is designed to be readable and simple to import:
date– ISO date (YYYY‑MM‑DD)shift_index– 1‑based counter per dayclock_in– HH:MM (24‑hour)clock_out– HH:MM (24‑hour)overnight– true/falseunpaid_break_minutes– integerday_total_hours– decimal hoursweek_total_hours– decimal hours
Accessibility & keyboard shortcuts
- Tab/Shift+Tab to move between fields; Enter to add a new in/out pair where supported.
- All inputs are labelled for screen readers; contrast meets WCAG targets.
- We avoid motion/animation that interferes with input clarity.
Roadmap
- Optional daily overtime/double‑time modes
- Custom OT multipliers and holiday premiums
- Saved presets for team reuse
- Improved printable layouts with signature lines
Want something specific? Email everydayroyalties@gmail.com.
Changelog (highlights)
- v1.3 – CSV export improvements and clearer OT summary.
- v1.2 – Overnight handling edge‑cases fixed for 23:00‑07:00 patterns.
- v1.1 – Print‑optimized stylesheet and better copy summary.
- v1.0 – Initial public release.
Who uses this calculator (use‑case playbook)
Retail & Restaurants
Handle split shifts, long lunches, and closing shifts that roll past midnight. Export weekly CSVs for payroll upload.
Healthcare
Nurses and CNAs can log 12‑hour overnights accurately with the overnight toggle. Keep a printable copy for manager sign‑off.
Construction & Trades
Track travel time and site‑based breaks. Use the notes field on printed sheets for job codes or PO numbers.
Freelancers
Record client sessions precisely. Export CSV and pivot by client in your spreadsheet tool for invoicing.
Printing a clean timesheet
- Fill your week and confirm totals/OT.
- Open **Print** and choose **Save as PDF** for a neat digital record.
- Use **Landscape** if the table wraps; set margins to “Default”.
- Add signature lines by checking “Include manager signature” (if available) or write them in after printing.
Timezone & locale tips
- If traveling, keep your device clock correct—times are interpreted in your current timezone.
- 24‑hour input avoids AM/PM mistakes. Example: 6:00 PM → 18:00.
- Decimal hours: 7.5 hours = 7 hours 30 minutes.
Troubleshooting checklist
- Overtime looks too high? Verify the **OT threshold** matches your workplace (e.g., 40 hrs/week).
- Day total off by 30 min? Check the **unpaid break minutes** or confirm lunch was added as a separate in/out pair.
- Overnight not counted? Ensure the **overnight toggle** is on for that shift.
- Print layout broken? Try **Landscape** and default margins; clear browser print scaling.
Glossary
- Overnight Shift – A shift that crosses midnight into the next calendar day.
- Unpaid Break – Minutes that reduce the paid total for a shift.
- Regular Hours – Hours up to the weekly overtime threshold.
- Overtime Hours – Weekly hours above the threshold (e.g., 40) calculated at an overtime rate.